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Call for Nomination
 

 

AAPI ELECTIONS 2017

CALL FOR NOMINATIONS


DOWNLOAD THE NOMINATION FORMS HERE

 

                                                                     

Nominations are invited for the following positions:
 
I. OFFICERS TO SERVE IN THE EXECUTIVE COMMITTEE
 
Vice President
Shall be active member of AAPI for at least 5 years, shall have at least three years on the Governing Body, of which two year must have been on the Executive Committee or as the Board of Trustee and at least one year experience must be serving as Treasurer or Secretary of the AAPI.
 
Secretary
Shall be active member of AAPI for at least 5 years, shall have served three years on the Governing Body, out of which one year should be as a President of local/State/Alumni of dues paying member association of the AAPI or as a Regional Director or as a Board of Trustee.​
 
Treasurer
Shall be active member of AAPI for at least 5 years, shall have served two years on the Governing Body out of which one year should be as a President of local/State/Alumni of due paying member association of the AAPI or as a Regional Director or as a Board of Trustee.​
 
II. BOARD OF TRUSTEES
Trustees 3 Positions. Besides being active members of AAPI for at least 5 years, the candidates must have served for two years on the Governing Body.
 
III. REGIONAL DIRECTORS TO SERVE IN THE EXECUTIVE COMMITTEE
Shall be active member of AAPI for at least 3 years, with at least one year experience as a Governing Body Member.
 
Regional Directors one from each of the following twelve regions comprising states
 
Region # 1 Pacific: AK, CA, HI, OR & WA
Region # 2 Mountain: AZ, CO, ID, MT, NV, NM, UT & WY
Region # 3 NW Central: IA, KS, MN, MO, NE, ND & SD
Region # 4 SW Central: AR, LA, OK & TX
Region # 5 NE Central-1: IL, IN & WI
Region # 6 NE Central-2: MI, OH
Region # 7 SE Central: AL, KY, MS & TN
Region # 8 New England: CT, DE, MA, ME, NH, RI & VT
Region # 9 Mid-Atlantic-1: NY
Region # 10 Mid-Atlantic-2: NJ & PA
Region # 11 South Atlantic: DC, MD, VA & WV
Region # 12 South: FL, GA, NC & SC 
 
Candidates must have completed the requirements at the time of taking the office.
 
 
NOMINATION PROCEDURE
 

Any current dues paying member of the AAPI can make nominations on behalf of a candidate to the Chair of the Nomination Committee. Nominations must be seconded by another member.

 

All the candidates are required to have valid unrestricted license to practice in USA.

 

A candidate may file nomination and contest for only one position in any given election.
Members are prohibited from nominating more than one candidate for any given position.

 

Nomination committee will also evaluate candidate based on following criteria

  1. Standing in the community and the AAPI.
  2. Commitment to the goals of the AAPI.
  3. Willingness of the candidate to devote time and effort to the work of the AAPI.
A short summary of the service of each candidate to the AAPI and AAPI meetings attended in last 5 years should also be included as part of the application.
 
 
FEES
 
A $500/non-refundable nomination filing fee from each of the candidates, must accompany the filing papers before the deadline for the positions of: Vice-President, Secretary, Treasurer and each of the candidates for the Board of Trustees.
 
A $250/non-refundable nomination-filing fee from each of the candidates, must accompany the filing papers before the deadline for the position of Regional Directors.
 
Each Candidate will have to deposit $1,000.00 with his/her application, in addition to the Application Fee, for compliance with the Code of Conduct. In the event of a Member’s complaint that can be verified, or a demonstrated breach of the above code, the Candidate will forfeit the deposit else the deposit will be returned to the Candidate within two weeks of the Election.
 
ELECTION SCHEDULE AND DEADLINES
 
Nominations must be received at the AAPI Office by 4:00 PM Central Standard Time on Tuesday, January 31st, 2017 either by U.S. Mail or by fax along with the following​:
  • A written letter of intent to serve if elected with summary of service to AAPI and snapshots of AAPI meetings attended in last 5 years.
  • Two letters - 1. Proposed by AAPI Member and 2. Seconded by another AAPI member
  • Attestation questionnaire
  • Authorization and Consent for Verification and Release of Information
  • Statement of Acceptance
  • Affidavit for AAPI Election Candidates
  • AAPI Code of Conduct
  • Nomination fees

It is recommended to send the nominations early so AAPI Office has ample time to check for completion. Application received on last date has higher chance of disqualification by nominating committee because of missing and unverifiable information in application.

 
ELECTION SCHEDULE
 
According to AAPI Bylaws, the following are the deadlines

 

Call for nominations on or before

December 31st, 2016

Submission of nominations

by January 31st, 2017

Slate of candidates 

by February 7th, 2017

Candidates may withdraw 

by February 15th, 2017

Certification of voters list 

by February 15th, 2017

Election officer to receive certified list

by February 15th, 2017

Certified list to be sent to Candidates

by February 16th, 2017

Candidates to approve the list

by February 21st, 2017

Ballots will be mailed

by March 7th, 2017

Ballots should reach the Election Agency(First Friday of April)

by April 14th, 2017

Results of the elections will be communicated *

by April 15th , 2017 *

Request for recount must be made

by April 21st, 2017

Recount will be held

by April 30th, 2017

Final results to be announced

by April 30th, 2017


DISCLAIMER:

*As per AAPI Bylaws Section 10.4 G only the ballots received via mail to the specified address by second Friday of April of each election year will be eligible for counting. Since second Friday in April 2017 falls on April 14th, we have to move the deadline mentioned in AAPI Bylaws Section 10.4 I (Results of the elections will be communicated by April 12th of each year) to April 15th due to conflict. 

 

Voters must select three Board of Trustee candidates out of the total number of contestants for BOT election. The ballot will be valid only if three candidates are chosen. If one or two candidates are chosen, the Board of Trustees portion of the ballot will be disqualified.​

 

Candidates are provided with campaign and election guidelines. These can be reviewed on AAPI Website at www.aapiusa.org.
 
It is the responsibility solely of the candidate to make sure that these papers are received by the AAPI office in time. Any and all nomination papers received after 4:00PM Central Standard Time on Sunday, January 31st, 2017 will not be accepted.
 
FURTHER REQUIREMENTS
 

Candidates submitting nominations to serve as an Officer or to serve on the Board of Trustees are required to submit proof of their service as a member of the Governing Body.

 

Members of the Governing Body are members of the Executive Committee, members of the
Board of Trustees, Chairs of all the Standing Committees, Chair of the Convention Committee as defined in Section 4.3 and the Presidents of all dues paid/paying member organizations.

 
All nominations to be sent to:
 
Attn: Seema Jain, MD
Chair, Nominations Committee
AAPI Executive Office
600 Enterprise, Drive, Ste. 108
Oak Brook, IL 60523