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Important Contacts

Dr. Sanku S. Rao
President
O: 580-234-0285

Dr. Vinod K. Shah
President Elect
O: 301-373-7416

Dr. Ajeet Singhvi
Vice President
O: 951-929-0124

Dr. Prasad Srinivasan
Secretary
O: 860-246-7273

Dr. Narendra Kumar
Treasurer
989-793-1040

Dr. Hemantkumar Patel
Immediate Past President
O: 973-373-7700

Dr. Rajendra Gupta
Chair, BOT
O: 954-583-7267

Executive Office
600 Enterprise Dr., Ste.108
Oak Brook, IL 60523
Tel: 630-990-2277
Fax: 630-990-2281
Email: info@aapiusa.net

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Important Governing Body Meeting Information

Punctuality & Consideration
As a courtesy to each other, let us all assemble timely to start and end on time. Let us listen to each other's opinions. We all come at considerable sacrifice because we love AAPI and want to do our best. Let us achieve that goal by being considerate of each other and respectful of each other's ideas to find the broadest based consensus in our collective judgment. Our Speakers will do their best so that everyone is heard. Once we reach consensus or a majority decision, let us all put our shoulders to the wheel in the same direction

Informational & Action Reports(due 6 weeks before the meeting)
Let us separate informational reports (those that give information to the members) and action reports (those that need a decision by the Governing Body) and send them as separate repots with bold title of îInformationalî or ìAction Itemî respectively. Let us spend our special time when we are all gathered together attentively to work primarily on action items- to make decisions. Let us read the informational reports and only spend the minimum necessary time (from our very limited time together as a deliberative body) to present oral informational reports to highlight very crucial part.

Oral Presentation
Let us not exceed 3 minutes highlighting our reports orally. If a special exception is needed, let us please ask the President two weeks ahead. Let us keep floor speakers' comments to 2 minutes or less each. Let us speak a second time only after all others wishing to speak to the issue have spoken.

AAPI Needs Your Ideas
AAPI needs everyone's ideas and suggestions. Let us write out specific items and send them to the Office/President 6 weeks before the meeting so that they may try to include them in the agenda. Let us write at the top ìInformationalî or ìAction itemî and a sentence summarizing the content. Let us come prepared to speak to the issue in 2-3 minutes.

Help AAPI Improve
Let us complete a meeting evaluation sheet after the meeting so that we may improve.

Valuable CME on Friday
The CME committee is striving to present exciting, hard to find elsewhere, CMEs on Friday/ Saturday. Please try to come in on Thursday night and leave after 12.00 on Sunday to take advantage of this.

Membership
Please enroll 4 friends as Patron members within the next week Please volunteer to serve AAPI

IMPORTANT
1. Please be punctual
2. Please respect each other's ideas
3. The Speaker will give everyone an opportunity to address.
4. Please listen to everyone before deciding.
5. Once decided by a majority, it is then our decision and let us all work towards it.
6. Please request the President/ Secretary well in advance (no less than 6 weeks) if you would like to include an agenda item 7. 6 weeks before the meeting, please: a. Submit informational and action reports separately. b. Specify what audio-visual equipment you need c. Submit your PowerPoint or other presentation material to the office d. Prepare a 3 minute presentation to highlight the report e. Send a copy of any handouts to the headquarters.
8. On the meeting day, please
a. Take a front row seat 15 minutes before your report
b. Make sure that any handouts, are already distributed.
c. Check in advance that the audio-visual equipment is ready to go.
d. Speak/e-mail to the Speaker/ President in advance of any special time accommodation or other requests.

A representative Governing Body Agenda is usually:
1. Welcome
2. Introductions
3. Recognize any special individuals or guests
4. Minutes of the last meeting
5. Old business
6. Announcements
7. President's report
8. Members of the Executive Com reports- if they chair any specific com./ treasurer's report (avoid duplication)
9. Chair of the Board
10. Regional Directors' report
11. Standing Committees
12. Ad-hoc Committees
13. Charitable Foundation
14. Task Forces
15. New Business
16. Adjourn.

We can do more and better and have fun doing it!